For some temporary events that are large or may involve greater risks to health and safety we may want to have more information than is contained in the standard Temporary event Notice (TEN) application form. This is when we may ask for a Dartford Event Notice form to be completed.
Dartford Event Notices are considered by the Safety Advisory Group (SAG). The SAG has produced a set of guidelines, that aim to make sure public events are successfully and safely planned and managed. Please see the Event Management Plan document for more information.
Who needs to apply:
If you are considering holding a public event or you are going to be the organiser, then you will first need to complete a Temporary Event Notice (TEN) application via the Gov.UK website.
We will only ask you to complete a Dartford Event Notification Form if we feel we need further information before we can approve the event.
If we do ask you to complete the Dartford Event Notification form, please do as soon as you can rather than waiting for the event arrangements to be finalised.
An officer will review the information supplied via the Notification Form and contact you if there any licensing requirements or further details required.
Examples of Temporary Public Events:
Typical examples of events that the SAG would look at include:
- Fetes, fairs etc.
- Open air
- Trade shows
- Sporting events
- Horse shows, agricultural shows, dog shows, car/caravan shows and similar
- Open air entertainment including concerts, music festivals, theatre, opera and historic re-enactments
- Firework displays
- Large scale company parties
- Processions, marches and carnivals
- Street parties
- Charity Stunts
- Religious events
Download forms:
- Dartford Borough Council event notification form
- Risk assessment form
- Safety inspection checklist
- Accident report
An officer will review the information supplied via the Notification Form and contact you if there any licensing requirements or further details required.
Guidance for organizers:
- Pre-planning
- Detailed planning
- Final preparations
- After the event
- SAG main points of contact
- Risk assessment
- First aid and medical cover
- Insurance
- Road closures
- Contingency planning
- Food safety
- Licensing requirements
- Prevention of nuisances
- Employment of stewards
- Policy for the use of Central Park
Risk Factors:
Entertainment events vary enormously in size, character and other factors such as hazards and risk.The guidance we have provided sets out broad themes applicable to most situations.
Naturally this also means that organisers of very large or complex events may need to seek more specialist advice elsewhere.
Our hope is that through the guidance you will be put on the right track with some basic principles and point you in the right direction if you need specialist guidance.
Whether you are organising a village fete or a three day rock event with laser lighting, we hope the information above will be of assistance to help you with proper planning and along with effective management to make your event safe.