Name: Kent & Medway Information Sharing Agreement
Description: Kent & Medway Information Sharing Agreement

Kent & Medway Information Sharing Agreement

Kent & Medway information Partnership

We are a group of local authorities and other public bodies who have joined together in an information sharing  arrangement. Sharing personal information is crucial to the successful delivery of local services. The Agreement we have all signed provides for openness and transparency in information sharing, as well as appropriate governance and support, which assists us to share personal information lawfully, safely and securely.

Why we share personal information

One of the most important things that the Agreement does is set out the broad reasons why we share personal information. This means we will only share personal information for legitimate purposes. They are:

  • To provide direct health or social care to individuals, including mental healthcare;
  • To maximise individuals’ access to benefits;
  • To support individuals in, or into, employment;
  • To assist individuals with housing and enforce housing standards;
  • To support individuals who are homeless;
  • For reasons of environmental protection;
  • To help individuals who have been identified as at risk, or who may be so identified;
  • To address fuel poverty and water poverty;
  • To provide counselling services;
  • To safeguard vulnerable adults;
  • To support vulnerable families;
  • To safeguard children and young people;
  • To support or improve educational provision;
  • To detect, prevent or provide assistance in cases of domestic abuse;
  • To enforce professional standards;
  • To support the Prevent Strategy;
  • To aid with the detection or prevention of crime;
  • To support Liaison and Diversion Schemes;
  • For reasons related to the detection and prevention of terrorism;
  • To aid with the detection and prevention of non-criminal acts that are nevertheless unlawful;
  • To address anti-social behaviour;
  • To support release from custodial settings;
  • To improve the efficiency of service provision;
  • To improve operational efficiency;
  • For reasons of public safety and emergency planning;
  • To assist emergency responders;
  • For research purposes;
  • To calculate and levy tax and to investigate matters relating to tax;
  • To combat fraud;
  • For purposes of immigration control;
  • For purposes related to inquests or investigations by Coroners;
  • To facilitate reimbursement of costs or to apply charges for services.

How we share information lawfully, safely and securely

The Agreement reflects the updated protection of personal information in the General Data Protection Regulation and the UK Data Protection Act 2018. It enables us to share information only when:

  • we have proper reasons to share and use personal information (linked to the purposes above), and we share only the information relevant to and adequate for those purposes;
  • we tell individuals why and how we will share their information, including identifying for them (and for ourselves) the lawful basis for sharing the information;
  • we ensure that the personal information is factually accurate;
  • we store personal information for the minimum time necessary for the purposes for which the information was obtained;
  • we take practical steps to prevent loss of or damage to the personal information; and
  • we adopt good governance and record keeping procedures concerning our use of personal information.

For further information on the Kent & Medway Information Sharing Agreement or to join the Kent & Medway Information Partnership, please contact Marie Kelly-Stone

Signatories to the K&MISA

Electoral Registration and Returning OfficersHousing AssociationsNHS Organisations Other Public BodiesLocal Authorities Other OrganisationsAcademies/Nurseries/Schools/Universities  
   Her Majesty Prison Elmley  

Beltinge Day Nursery

Dartford Borough CouncilChoicesDartford and Gravesham NHS TrustHer Majesty Prison and Youth Offender Institute East Sutton Park Ashford Borough CouncilAshdown Medway Accomodation TrustBower Grove School
 Clarion HousingEast Kent Hospitals University NHS Foundation TrustKent Fire & Rescue ServiceCanterbury City Council Blue Light Project
Burnt Oak Primary School
      Canterbury Christchurch University
 East Kent HousingKent and Medway NHS Social Care Partnership TrustKent PoliceDartford Borough Council
Canterbury Diocesan Board of Finance
Deanwood Primary School
     Carers First 
 Golding Homes LtdKent Community Health NHS Foundation TrustKent Search & Rescue (Lowland)Dover District CouncilCaring Hands in the Community ​Fairlight Glen ISS Herne Bay
      Hundred of Hoo
      Oasis Academy Skinner Street
  Maidstone and Tunbridge Wells NHS Trust Folkestone & Hythe District Council Rainham Mark Grammar School
 Hyde GroupMedway Community Healthcare Gravesham Borough CouncilDAVSS
Riverside Primary School & Nursery ​
      Dover Outreach centreRochester Grammar
      Sir Joseph Williamson Mathematical School
 MHS HomesMedway NHS Foundation Trust Kent County CouncilD-TAC
St Benedict's Catholic Primary School ​
 MoatNHS Dartford Gravesham & Swanley CCG Maidstone Borough Council St Helens Church of England Primary School
 Optivo NHS Swale CCG Medway CouncilDover Outreach CentreTemple Mill Primary School
      The Rowans
  Orbit   Sevenoaks District CouncilEast Kent Rape Crisis Centre Thomas Aveling
      Tunbridge Wells Girls' Grammar School
      University of Kent
     Family Matters Walderslade Girls School
  Sanctuary   Forward TrustWill Adams Centre
 Town & Country Housing Group  Swale Borough Council G-Safe 
 West Kent Housing Association  Thanet District CouncilGlobal Generation Church ​ 
     House of Mercy Homeless Hostel 
    Tonbridge and Malling Borough CouncilInvicta Health CIC 
    Tunbridge Wells Borough Council  
     Kent Association for the Blind 
     Look Ahead Support and Care 
     Maidstone Mediation Scheme  
     Medway Volunary Action 
     My Trust 
One Big Family ​
     One Maidstone Business Improvement District 
      Open Road 
     Pathways to Independence 
     Protection Against Stalking 
Restorative Solutions CIC
Sateda ​
     Sevenoaks and District Business Crime Prevention Partnership 
     Skills Training UK ​ 
     St Stephens  Church Tonbridge 
     Thanet Safe Ltd 
     The Education People 
The Riverside Group Ltd
     Tonbridge Baptist Church 
     Tunbridge Wells Safe Town Partnership 
Turning Point ​
     Victim Support 
     Virgin Care Limited 
West Kent Mediation ​
Last Updated: 12th February 2019 Print Link