Name: Kent & Medway Information Sharing Agreement
Description: Kent & Medway Information Sharing Agreement

Kent & Medway Information Sharing Agreement

Kent & Medway information Partnership

We are a group of local authorities and other public bodies who have joined together in an information sharing  arrangement. Sharing personal information is crucial to the successful delivery of local services. The Agreement we have all signed provides for openness and transparency in information sharing, as well as appropriate governance and support, which assists us to share personal information lawfully, safely and securely.

Why we share personal information

One of the most important things that the Agreement does is set out the broad reasons why we share personal information. This means we will only share personal information for legitimate purposes. They are:

  • To provide direct health or social care to individuals, including mental healthcare;
  • To maximise individuals’ access to benefits;
  • To support individuals in, or into, employment;
  • To assist individuals with housing and enforce housing standards;
  • To support individuals who are homeless;
  • For reasons of environmental protection;
  • To help individuals who have been identified as at risk, or who may be so identified;
  • To address fuel poverty and water poverty;
  • To provide counselling services;
  • To safeguard vulnerable adults;
  • To support vulnerable families;
  • To safeguard children and young people;
  • To support or improve educational provision;
  • To detect, prevent or provide assistance in cases of domestic abuse;
  • To enforce professional standards;
  • To support the Prevent Strategy;
  • To aid with the detection or prevention of crime;
  • To support Liaison and Diversion Schemes;
  • For reasons related to the detection and prevention of terrorism;
  • To aid with the detection and prevention of non-criminal acts that are nevertheless unlawful;
  • To address anti-social behaviour;
  • To support release from custodial settings;
  • To improve the efficiency of service provision;
  • To improve operational efficiency;
  • For reasons of public safety and emergency planning;
  • To assist emergency responders;
  • For research purposes;
  • To calculate and levy tax and to investigate matters relating to tax;
  • To combat fraud;
  • For purposes of immigration control;
  • For purposes related to inquests or investigations by Coroners;
  • To facilitate reimbursement of costs or to apply charges for services.

How we share information lawfully, safely and securely

The Agreement reflects the updated protection of personal information in the General Data Protection Regulation and the UK Data Protection Act 2018. It enables us to share information only when:

  • we have proper reasons to share and use personal information (linked to the purposes above), and we share only the information relevant to and adequate for those purposes;
  • we tell individuals why and how we will share their information, including identifying for them (and for ourselves) the lawful basis for sharing the information;
  • we ensure that the personal information is factually accurate;
  • we store personal information for the minimum time necessary for the purposes for which the information was obtained;
  • we take practical steps to prevent loss of or damage to the personal information; and
  • we adopt good governance and record keeping procedures concerning our use of personal information.

For further information on the Kent & Medway Information Sharing Agreement or to join the Kent & Medway Information Partnership, please contact Marie Kelly-Stone

Signatories to the K&MISA

Electoral Registration Officer Housing AssociationsNHS Organisations Other Public BodiesLocal Authorities Other OrganisationsAcademies/Nurseries/Schools/Universities  
      Addaction Kent 
Dartford District   Her Majesty Prison Elmley  Arc4

Beltinge Day Nursery

Canterbury District    HMP Maidstone  Bennett Memorial Diocesan School
  ChoicesDartford and Gravesham NHS TrustHer Majesty Prison and Youth Offender Institute East Sutton Park Ashford Borough CouncilAshdown Medway Accomodation TrustBower Grove School
    Home Office Immigration Enforcement  Ashford Partnership Against Crime  
    Kent and Medway Safeguarding Adults Board   
 Clarion HousingEast Kent Hospitals University NHS Foundation TrustKent Fire & Rescue ServiceCanterbury City Council Blue Light Project
Burnt Oak Primary School
       Canterbury Christchurch University
  East Kent HousingKent and Medway NHS Social Care Partnership TrustKent PoliceDartford Borough Council
Canterbury Diocesan Board of Finance
Deanwood Primary School
      Carers First Delce Academy (Castle Trust)
       Dover Christchurch Academy
  Golding Homes LtdKent Community Health NHS Foundation TrustKent Search & Rescue (Lowland)Dover District CouncilCaring Hands in the Community ​Fairlight Glen ISS Herne Bay
     National Society for Prevention of Cruelty to Children (NSPCC)  Citizens Advice in North and West KentFort Pitt Grammar School
       Citizens Advice Tunbridge Wells & DistrictGreenacre
       Hadlow Rural Community School
       Hillview School for Girls
       Herne Bay High School
       Hugh Christie School
       Hundred of Hoo
       Kent College Canterbury
       Mascalls Academy
       Meadows School
       New Road Primary School
       Oaks Primary Academy
       Oasis Academy Skinner Street
   Maidstone and Tunbridge Wells NHS Trust Folkestone & Hythe District Council Rainham Mark Grammar School
  Hyde GroupMedway Community Healthcare Gravesham Borough CouncilDAVSS
Riverside Primary School & Nursery ​
       Dover Outreach centreRochester Grammar
       Sandwich Technology School
       Sir Joseph Williamson Mathematical School
  MHS HomesMedway NHS Foundation Trust Kent County CouncilD-TAC
St Benedict's Catholic Primary School ​
       St Edmund's Catholic School
   North East London Foundation Trust (NELFT)  London Borough of Bexley St Gregory's Catholic School
  MoatNHS Dartford Gravesham & Swanley CCG Maidstone Borough Council St Helens Church of England Primary School
       SuperJam Education in Music & Media
  Optivo NHS Swale CCG Medway CouncilDover Outreach CentreTemple Mill Primary School
       The Hayesbrook School
       The Holmesdale School
       The Judd School
       The Malling School
       The Robert Napier School
       The Rowans
       The Skinners' Academy
   Orbit   Sevenoaks District CouncilEast Kent Rape Crisis Centre Thomas Aveling
       Tonbridge Grammar School
       Tonbridge School
   Peabody    Tree Tops Primary Academy
       Tunbridge Wells Girls' Grammar School
       Tunbridge Wells Grammar School for Boys
       Two Bridges School
       University of Kent
      Family Matters Walderslade Girls School
       Folkestone Rainbow Centre 
   Sanctuary   Forward TrustWill Adams Centre
  Town & Country Housing Group  Swale Borough Council G-Safe Weald of Kent Grammar School
  West Kent Housing Association  Thanet District CouncilGlobal Generation Church ​ 
      House of Mercy Homeless Hostel 
     Tonbridge and Malling Borough CouncilInvicta Health CIC 
     Tunbridge Wells Borough Council  
      Kent Association for the Blind 
      Look Ahead Support and Care 
      Maidstone Mediation Scheme  
      Medway Voluntary Action 
      My Trust 
One Big Family ​
      One Maidstone Business Improvement District 
       Open Road 
      Pathways to Independence 
      Protection Against Stalking 
Restorative Solutions CIC
      Safer Medway Partnership 
Sateda ​
      Sevenoaks and District Business Crime Prevention Partnership 
      Skills Training UK ​ 
      St Giles Trust 
      St Stephens  Church Tonbridge 
      Thanet Safe Ltd 
      The Education People 
      The Forward Trust 
The Riverside Group Ltd
      Tonbridge Baptist Church 
      Tunbridge Wells Safe Town Partnership 
Turning Point ​
      Victim Support 
      Virgin Care Limited 
West Kent Mediation ​
Last Updated: 18th October 2019 Print Link