Name: Kent & Medway Information Sharing Agreement
Description: Kent & Medway Information Sharing Agreement
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Kent & Medway Information Sharing Agreement

Kent & Medway information Partnership

We are a group of local authorities and other public bodies who have joined together in an information sharing  arrangement. Sharing personal information is crucial to the successful delivery of local services. The Agreement we have all signed provides for openness and transparency in information sharing, as well as appropriate governance and support, which assists us to share personal information lawfully, safely and securely.

Why we share personal information

One of the most important things that the Agreement does is set out the broad reasons why we share personal information. This means we will only share personal information for legitimate purposes. They are:

  • To provide direct health or social care to individuals, including mental healthcare;
  • To maximise individuals’ access to benefits;
  • To support individuals in, or into, employment;
  • To assist individuals with housing and enforce housing standards;
  • To support individuals who are homeless;
  • For reasons of environmental protection;
  • To help individuals who have been identified as at risk, or who may be so identified;
  • To address fuel poverty and water poverty;
  • To provide counselling services;
  • To safeguard vulnerable adults;
  • To support vulnerable families;
  • To safeguard children and young people;
  • To support or improve educational provision;
  • To detect, prevent or provide assistance in cases of domestic abuse;
  • To enforce professional standards;
  • To support the Prevent Strategy;
  • To aid with the detection or prevention of crime;
  • To support Liaison and Diversion Schemes;
  • For reasons related to the detection and prevention of terrorism;
  • To aid with the detection and prevention of non-criminal acts that are nevertheless unlawful;
  • To address anti-social behaviour;
  • To support release from custodial settings;
  • To improve the efficiency of service provision;
  • To improve operational efficiency;
  • For reasons of public safety and emergency planning;
  • To assist emergency responders;
  • For research purposes;
  • To calculate and levy tax and to investigate matters relating to tax;
  • To combat fraud;
  • For purposes of immigration control;
  • For purposes related to inquests or investigations by Coroners;
  • To facilitate reimbursement of costs or to apply charges for services.

How we share information lawfully, safely and securely

The Agreement reflects the updated protection of personal information in the General Data Protection Regulation and the UK Data Protection Act 2018. It enables us to share information only when:

  • we have proper reasons to share and use personal information (linked to the purposes above), and we share only the information relevant to and adequate for those purposes;
  • we tell individuals why and how we will share their information, including identifying for them (and for ourselves) the lawful basis for sharing the information;
  • we ensure that the personal information is factually accurate;
  • we store personal information for the minimum time necessary for the purposes for which the information was obtained;
  • we take practical steps to prevent loss of or damage to the personal information; and
  • we adopt good governance and record keeping procedures concerning our use of personal information.

For further information on the Kent & Medway Information Sharing Agreement or to join the Kent & Medway Information Partnership, please contact Marie Kelly-Stone marie.

Signatories to the K&MISA

Local AuthoritiesElectoral Registration and Returning OfficersHousing AssociationsNHS Organisations Other Public Bodies Other OrganisationsAcademies/Nurseries/Schools   
    Her Majesty Prison Elmley 

Beltinge Day Nursery

Ashford Borough CouncilDartford Borough CouncilChoicesDartford and Gravesham NHS TrustHer Majesty Prison and Youth Offender Institute East Sutton Park Ashdown Medway Accomodation TrustBower Grove School 
Canterbury City Council  Clarion HousingEast Kent Hospitals University NHS Foundation TrustKent Fire & Rescue Service Blue Light Project
Burnt Oak Primary School
Dartford Borough Council East Kent HousingKent and Medway NHS Social Care Partnership TrustKent Police
Canterbury Diocesan Board of Finance
Deanwood Primary School 
Dover District Council Golding Homes LtdKent Community Health NHS Foundation TrustKent Search & Rescue (Lowland)Caring Hands in the Community ​Fairlight Glen ISS Herne Bay 
      Hundred of Hoo 
      Oasis Academy Skinner Street 
Folkestone & Hythe District Council  Maidstone and Tunbridge Wells NHS Trust  Rainham Mark Grammar School 
Gravesham Borough Council Hyde GroupMedway Community Healthcare DAVSS
Riverside Primary School & Nursery ​
      Rochester Grammar 
      Sir Joseph Williamson Mathematical School 
Kent County Council MHS HomesMedway NHS Foundation Trust D-TAC
St Benedict's Catholic Primary School ​
Maidstone Borough Council MoatNHS Dartford Gravesham & Swanley CCG  St Helens Church of England Primary School 
Medway Council Optivo  Dover Outreach CentreTemple Mill Primary School 
      The Rowans 
Sevenoaks District Council  Orbit  East Kent Rape Crisis Centre Thomas Aveling 
     Family Matters Walderslade Girls School 
   Sanctuary  Forward Trust  
Swale Borough Council Town & Country Housing Group   G-Safe  
Thanet District Council West Kent Housing Association  Global Generation Church ​  
     House of Mercy Homeless Hostel  
Tonbridge and Malling Borough Council    Invicta Health CIC  
Tunbridge Wells Borough Council       
     Kent Association for the Blind  
     Look Ahead Support and Care  
     Maidstone Mediation Scheme   
     My Trust  
One Big Family ​
     One Maidstone Business Improvement District  
      Open Road  
     Pathways to Independence  
Restorative Solutions CIC
Sateda ​
     Sevenoaks and District Business Crime Prevention Partnership  
     Skills Training UK ​  
     Thanet Safe Ltd  
     The Education People  
The Riverside Group Ltd
     Tonbridge Baptist Church  
     Tunbridge Wells Safe Town Partnership  
Turning Point ​
West Kent Mediation ​
      Will Adams 
Last Updated: 12th December 2018 Print Link

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