Name: Kent and Medway Information Sharing Agreement
Description: Kent and Medway Information Sharing Agreement

Kent and Medway Information Sharing Agreement

Kent and Medway information Partnership

We are a group of local authorities and other public bodies who have joined together in an information sharing arrangement. Sharing personal information is crucial to the successful delivery of local services. The Agreement we have all signed provides for openness and transparency in information sharing, as well as appropriate governance and support, which assists us to share personal information lawfully, safely and securely.

Why we share personal information

One of the most important things that the Agreement does is set out the broad reasons why we share personal information. This means we will only share personal information for legitimate purposes. They are:

  • To provide direct health or social care to individuals, including mental healthcare;
  • To maximise individuals’ access to benefits;
  • To support individuals in, or into, employment;
  • To assist individuals with housing and enforce housing standards;
  • To support individuals who are homeless and help to prevent homelessness;
  • For reasons of environmental protection;
  • To help individuals who have been identified as at risk, or who may be so identified;
  • To address fuel poverty and water poverty;
  • To provide counselling services;
  • To safeguard vulnerable adults;
  • To support vulnerable families;
  • To safeguard children and young people;
  • To support or improve educational provision;
  • To detect, prevent or provide assistance in cases of domestic abuse;
  • To enforce professional standards;
  • To support the Prevent Strategy;
  • To aid with the detection or prevention of crime;
  • To support Liaison and Diversion Schemes;
  • For reasons related to the detection and prevention of terrorism;
  • To aid with the detection and prevention of non-criminal acts that are nevertheless unlawful;
  • To address anti-social behaviour;
  • To support release from custodial settings;
  • To improve the efficiency of service provision;
  • To improve operational efficiency;
  • For reasons of public safety and emergency planning;
  • To assist emergency responders;
  • For research purposes;
  • To calculate and levy tax and to investigate matters relating to tax;
  • To combat fraud;
  • For purposes of immigration control;
  • For purposes related to inquests or investigations by Coroners;
  • To facilitate reimbursement of costs or to apply charges for services;
  • To support or promote democratic engagement (ie: the range of activities inside and outside the election periods)

How we share information lawfully, safely and securely

The Agreement reflects the updated protection of personal information in the General Data Protection Regulation and the UK Data Protection Act 2018. It enables us to share information only when:

  • we have proper reasons to share and use personal information (linked to the purposes above), and we share only the information relevant to and adequate for those purposes;
  • we tell individuals why and how we will share their information, including identifying for them (and for ourselves) the lawful basis for sharing the information;
  • we ensure that the personal information is factually accurate;
  • we store personal information for the minimum time necessary for the purposes for which the information was obtained;
  • we take practical steps to prevent loss of or damage to the personal information; and
  • we adopt good governance and record keeping procedures concerning our use of personal information

For further information on the Kent and Medway Information Sharing Agreement or to join the Kent and Medway Information Partnership, please contact Marie Kelly-Stone

Signatories to the K and MISA

  Electoral Registration Officer Housing Associations NHS Organisations Other Public Bodies Local Authorities Other Organisations Academies/Nurseries/Schools/Universities
  Ashford District Accent Housing Beneden Hospital Trust   Ashford Borough Council Addaction Kent Abbey Court School
   Anchor Hanover Group     Ashford Domestic Abuse Forum Alchemy School
   Choices    Canterbury City Council Animal Protection Services All Faiths Children's Academy
       Astor Secondary School
     East Kent Probation Service  Beacon Academy
  Dartford District Clarion Housing   Her Majesty Prison Elmley Dartford Borough Council Arc4

Beltinge Day Nursery

        Beneden Church of England Primary School
  Canterbury District    HMP Maidstone Dover District Council   Bennett Memorial Diocesan School
  Folkestone & Hythe District      Bethersden Primary School
  Sevenoaks District   HMP/YOI Cookham Wood Folkestone and Hythe District Council   Birchwood Pupil Referral Unit
    Dartford and Gravesham NHS Trust Her Majesty Prison and Youth Offender Institute East Sutton Park Gravesham Borough Council Ashdown Medway Accommodation Trust Bower Grove School
Burnt Oak Primary School
      Kent County Council Ashford Street Pastors Cedar Children's Academy
      Ashford Partnership Against Crime
      London Borough of Bexley Ashford Volunteer Centre
      Home Office Immigration Enforcement Maidstone Borough Council  
       Canterbury Christchurch University
     Kent and Medway Safeguarding Adults Board Medway Council Blue Light Project

Chattenden Primary School (Peninsula Gateway Academy Trust

    East Kent Hospitals University NHS Foundation Trust Kent Fire and Rescue Service Sevenoaks District Council  
   Invicta Health CIC   
   East Kent Housing Kent and Medway Clinical Commissioning Group  Kent Police Swale Borough Council  
     Kent and Medway NHS Social Care Partnership Trust   Thanet District Council Canterbury Cathedral Constabulary

Cliftonville Primary & Pre-School

Canterbury Diocesan Board of Finance
Cobham Hall 
      Tonbridge and Malling Borough Council Canterbury Connected CIC, trading as Canterbury Business Improvement District Culverstone Green Primary Academy
       Deanwood Primary School
      Tunbridge Wells Borough Council Carers First Delce Academy (Castle Trust)
        Dover Christchurch Academy
        Dover Grammar School for Boys
        Dover Grammar School for Girls
        Eastry Church of England Primary School
       Caring Hands in the Community Enterprise Learning Alliance
   Golding Homes Ltd Kent Community Health NHS Foundation Trust Kent Search and Rescue (Lowland)   Change Grow Live Fairlight Glen ISS Herne Bay
       FAR Academy
       Children and Families Five Rivers Childcare Ltd
     National Society for Prevention of Cruelty to Children (NSPCC)   Citizens Advice in North and West Kent Fort Pitt Grammar School
     Office of the Police and Crime Commissioner for Kent    Fortis Trust
    South Eastern Trains   
     West Kent Probation Service   Goodwin Academy
        Goudhurst and Kilndown CEP
       Citizens Advice Tunbridge Wells and District Greenacre
       Concept Training Grove Park Primary School 
       Consultants in Care Ltd  
       Cygnet Health Care Hadlow College
       Dads Unlimited Hadlow Rural Community School
        Higham Primary School
        Highworth Grammar School
        Hillview School for Girls
        Herne Bay High School
        Hilltop Primary Academy
        Hugh Christie School
        Hundred of Hoo
        Kent College Canterbury
        Learning Opportunities Limited
        Leigh Academies Trust
       London House School of English
        Mascalls Academy
        Maidstone and Malling Alternative Provision
        Maidstone Grammar School
        Meadows School
        Medway Anglican Schools Trust (MAST)
        New Road Primary School
        North Kent College
       NUYU Academy Ltd
        Oaks Primary Academy
       Oasis Academy Isle of Sheppey
        Oasis Academy Skinner Street
        Ospringe CE Primary School
    Maidstone and Tunbridge Wells NHS Trust     Rainham Mark Grammar School
   Hyde Group Medway Community Healthcare    DAVSS
Riverside Primary School and Nursery
   L&Q Housing      Riverview Infant School
        Riverview Junior School
       Dover Outreach Centre Rochester Grammar
        Sandwich Technology School
        Sir Joseph Williamson Mathematical School
        St Anselm's Catholic School
   MHS Homes Medway NHS Foundation Trust    D-TAC
St Benedict's Catholic Primary School
        St Edmund's Catholic School
        St George's CE Foundation School
    North East London Foundation Trust (NELFT)     St Gregory's Catholic School
   Moat NHS Dartford Gravesham and Swanley CCG     St Helens Church of England Primary School
        St Peter's CE (VC) Primary School
        SupeJam Education in Music and Media
   Optivo NHS Swale CCG     Temple Mill Primary School
    West Kent Primary Care Trust     The Charles Dickens School
        The Hayesbrook School
        The Holmesdale School
        The Judd School
        The Malling School
        The Robert Napier School
       The Rosewood School
        The Rowans
        The Skinners' Academy
        The Thinking Schools Academy Trust
        The Victory Academy
   Orbit     East Kent Rape Crisis Centre Thomas Aveling
       Ember Community Interest Company Timu Academy Trust
        Tonbridge Grammar School
        Tonbridge School
   Peabody      Tree Tops Primary Academy
        Tunbridge Wells Girls' Grammar School
        Tunbridge Wells Grammar School for Boys
        Two Bridges School
        University of Kent
       Uplands Community College
       Family Matters Walderslade Girls School
        West Heath School
       Folkestone Rainbow Centre West Kent and Ashford College
   Sanctuary     Forward Trust Will Adams Centre
      FYP Youth Charity 
       Gillingham Street Angels  
   Town and Country Housing Group     G-Safe Weald of Kent Grammar School
   West Kent Housing Association     Global Generation Church ​ Wrotham Road Primary School
       Healthy Living Centre Dartford  
       Home-Start Ashford & District  
       House of Mercy Homeless Hostel  
       Housing and Care Trust  
      Interventions Alliance 
       Involve Kent  
       Kent Association for the Blind  
       Kent Autistic Trust  
       Kent Refuge Action Network (KRAN)  
       Kent Supported Housing Limited  
       Kent, Surrey and Sussex Rehabilitation Company  
      Liberty Traning 
       Look Ahead Support and Care  
       Maidstone Mediation Scheme   
       Medway Engagement Group and Network (MEGAN) CIC  
       Medway Night Shelter  
       Medway Street Angels
       Medway Voluntary Action  
       My Trust  
       Oasis Domestic Abuse Service  
One Big Family ​
       One Maidstone Business Improvement District  
       Open Road  
       Paramount Independent Property Services  
       Paramount Task Force  
       Pathways to Independence  
       Pie Factory Music  
       Places for People Homes  
       Port of Sheerness Ltd  
       Protection Against Stalking  
Restorative Solutions CIC
      Romney Resource Centre 
       Safer Medway Partnership  
Sateda ​
       Sevenoaks and District Business Crime Prevention Partnership  
       Skills Training UK  
       Social and Community Care Ltd  
       South East Strategic Partnership for Migration  
       Specialised Housing and Care Ltd  
       St Giles Trust  
       St Stephens  Church Tonbridge  
      Strengthening Minds 
      Switch Youth Services 
       Thanet Safe Ltd  
       The Bridge Trust  
       The Education People  
       The Forward Trust  
       The Mary Dolly Foundation  
       The Paramount Foundation CIC  
      The Pyramid Project CIC  
The Riverside Group Ltd
       The Roman Catholic Church of England and Wales The Archdiocese of Southwark  
      TNB Skills Training 
       Tonbridge Baptist Church  
       Tunbridge Wells Safe Town Partnership  
Turning Point
       Victim Support  
       Virgin Care Limited  
      Walk Tall 
West Kent Mediation
       YMCA Thames Gateway
Last Updated: 19th January 2022