Kent and Medway Information Sharing Agreement

 

We are a group of local authorities and other public bodies who have joined in an information sharing arrangement. Sharing personal information is crucial to the successful delivery of local services. The Agreement we have all signed provides for openness and transparency in information sharing, as well as appropriate governance and support, which assists us to share personal information lawfully, safely and securely.

Why we share personal information:

One of the most important things that the Agreement does is set out the broad reasons why we share personal information. This means we will only share personal information for legitimate purposes. They are:

  • To provide direct health or social care to individuals, including mental healthcare;
  • To maximise individuals’ access to benefits;
  • To support individuals in, or into, employment;
  • To assist individuals with housing and enforce housing standards;
  • To support individuals who are homeless and help to prevent homelessness;
  • For reasons of environmental protection;
  • To help individuals who have been identified as at risk, or who may be so identified;
  • To address fuel poverty and water poverty;
  • To provide counselling services;
  • To safeguard vulnerable adults;
  • To support vulnerable families;
  • To safeguard children and young people;
  • To support or improve educational provision;
  • To detect, prevent or provide assistance in cases of domestic abuse;
  • To enforce professional standards;
  • To support the Prevent Strategy;
  • To aid with the detection or prevention of crime;
  • To support Liaison and Diversion Schemes;
  • For reasons related to the detection and prevention of terrorism;
  • To aid with the detection and prevention of non-criminal acts that are nevertheless unlawful;
  • To address anti-social behaviour;
  • To support release from custodial settings;
  • To improve the efficiency of service provision;
  • To improve operational efficiency;
  • For reasons of public safety and emergency planning;
  • To assist emergency responders;
  • For research purposes;
  • To calculate and levy tax and to investigate matters relating to tax;
  • To combat fraud;
  • For purposes of immigration control;
  • For purposes related to inquests or investigations by Coroners;
  • To facilitate reimbursement of costs or to apply charges for services;
  • To support or promote democratic engagement (ie: the range of activities inside and outside the election periods)

How we share information lawfully, safely and securely:

The Agreement reflects the updated protection of personal information in the General Data Protection Regulation and the UK Data Protection Act 2018. It enables us to share information only when:

  • we have proper reasons to share and use personal information (linked to the purposes above), and we share only the information relevant to and adequate for those purposes;
  • we tell individuals why and how we will share their information, including identifying for them (and for ourselves) the lawful basis for sharing the information;
  • we ensure that the personal information is factually accurate;
  • we store personal information for the minimum time necessary for the purposes for which the information was obtained;
  • we take practical steps to prevent loss of or damage to the personal information; and
  • we adopt good governance and record keeping procedures concerning our use of personal information

For further information on the Kent and Medway Information Sharing Agreement or to join the Kent and Medway Information Partnership, please contact Marie Kelly-Stone

Signatories to the K&MISA:

Electoral Registration Officers

  • Ashford District
  • Canterbury District
  • Dartford District
  • Dover District
  • Folkestone & Hythe District
  • Sevenoaks District

Housing Associations

  • Accent Housing
  • Anchor Hanover Group
  • Choices
  • Clarion Housing
  • East Kent Housing
  • Golding Homes Ltd
  • Hyde Group
  • L&Q Housing
  • MHS Homes
  • Moat
  • Optivo
  • Orbit
  • Peabody
  • Porchlight
  • Sanctuary Housing Association
  • The Riverside Group Ltd
  • Town & Country Housing Group
  • West Kent Housing Association

Local Authorities

  • Ashford Borough Council
  • Canterbury City Council
  • Dartford Borough Council
  • Dover District Council
  • Folkestone & Hythe District Council
  • Gravesham Borough Council
  • Kent County Council
  • London Borough of Bexley Council
  • Maidstone Borough Council
  • Medway Council
  • Sevenoaks District Council
  • Thanet District Council
  • Tonbridge & Malling Borough Council
  • Tunbridge Wells Borough Council
NHS Organisations
  • Beneden Hospital Trust
  • Dartford and Gravesham NHS Trust
    East Kent Hospitals University NHS Foundation Trust
  • Invicta Health CIC
  • Kent and Medway Clinical Commissioning Group
  • Kent and Medway NHS Social Care Partnership Trust
  • Kent Community Health NHS Foundation Trust
  • Maidstone and Tunbridge Wells NHS Trust
  • Medway Community Healthcare
  • Medway NHS Foundation Trust
  • NHS Dartford, Gravesham & Swanley CCG
  • NHS Swale CCG
  • North East  London foundation Trust (NELFT)
  • Virgin Care Ltd
  • West Kent Primary Care Trust
Public Bodies
  • Age UK Ashford
  • Age UK Herne Bay & Whitstable
  • Age UK Hythe & Lyminge
  • Age UK Tunbridge Wells
  • East Kent Probation Service
  • HMP Elmley
  • HMP Maidstone
  • HMP/YOI Cookham Wood
  • HMP/YOI Institute East Sutton Park
  • Home Office Immigration Enforcement
  • Kent Fire and Rescue Service
  • Kent Police
  • Kent Search and Rescue (Lowland)
  • National Probation Service Kent
  • National Society for Prevention of Cruelty to Children (NSPCC)
  • Office of the Police and Crime Commissioner for Kent
  • Riverside Dover (Age Concern Dover Ltd)
  • West Kent Probation Service

Other Organisations

  • Addaction Kent
  • Amber Foundation
  • Angel Lane CIC
  • Animal Protection Services
  • Arc4
  • Ashford Domestic Abuse Forum
  • Ashdown Medway Accommodation Trust
  • Ashford Partnership Against Crime
  • Ashford Street Pastors
  • Ashford Volunteer Centre
  • Blue Light Project
  • Canterbury Cathedral Constabulary
  • Canterbury Connected CIC, trading as Canterbury Business Improvement District
  • Canterbury Diocesan Board of Finance
  • Carers First
  • Catch22
  • Caring Hands in the Community
  • Change Grow Live
  • Children and Families
  • Citizens Advice in North and West Kent
  • Citizens Advice Tunbridge Wells and District
  • Concept Training
  • Consultants in Care Ltd
  • Cygnet Health Care
  • Dads Unlimited
  • DAVSS
  • Dover Outreach Centre
  • D-TAC
  • Ember Community Interest Company
  • East Kent Rape Crisis Centre
  • Family Matters
  • Folkestone Rainbow Centre
  • FYP Youth
  • Gillingham Street Angels
  • G-Safe
  • Global Generation Church
  • Groundwork
  • Healthy Living Centre Dartford
  • Heart of Kent Hospice
  • Home-Start Ashford & District
  • House of Mercy Homeless Hostel
  • Housing and Care Trust
  • Inspire
  • Interventions Alliance
  • Involve Kent
  • Kent and Medway Safeguarding Adults Board
  • Kent  Association for the Blind
  • Kent Autistic Trust
  • Kent Refuge Action Network (KRAN)
  • Kent  Supported Housing Limited
  • Kent, Surrey and Sussex Rehabilitation Company
  • Liberty Training
  • Look Ahead Support Care
  • Maidstone Mediation Scheme
  • McArthurGlen Ashford Designer Outlet
  • Medway Engagement Group and Network (MEGAN) CIC
  • Medway Night Shelter
  • Medway Street Angels
  • Medway Voluntary Action
  • Moonreach
  • My Trust
  • NowMedical
  • Oasis Domestic Abuse Service
  • One Big Family
  • One Maidstone Business Improvement District
  • Open Road
  • Paramount Independent Property Services
  • Paramount Task Force
  • Pathways to Independence
  • Pie Factory
  • Places for People Homes
  • Port of Sheerness Ltd
  • Project Salus
  • Protection Against Stalking
  • Restorative Solutions CIC
  • Restore Ministry Fountain Church
  • Romney Marsh Commubnity Hub
  • Romney Resource Centre
  • Restorative Solutions CIC
  • Runway Training
  • Safer Medway Partnership
  • Sateda
  • Serveco
  • Sevenoaks and District Business Crime Prevention Partnership
  • Skills Training UK
  • Social and Community Care Ltd
  • South East Strategic Partnership for Migration
  • South Eastern Trains
  • Specialised Housing and Care Ltd
  • St Giles Trust
  • St Stephens Church Tonbridge
  • Strengthening Minds
  • Switch Youth Services
  • Thanet Safe Ltd
  • The Bridge Trust
  • The Education People
  • The Forward Trust
  • The Mary Dolly Foundation
  • The Paramount Foundation CIC
  • The Pyramid Project CIC
  • The Roman Catholic Church of England & Wales - The Archdiocese of Southwark
  • Tonbridge & Malling Safer Towns Community Safety Unit
  • Turning Point
  • Urban-care Ltd
  • Victim Support
  • Walk Tall
  • West Kent Mediation
  • YMCA Thames Gateway

Academies, Schools, Universities and Nursery Schools

  • Abbey Court School
  • Alchemy School
  • All Faiths Children's Academy
  • Astor Secondary School
  • Beacon Academy
  • Beltinge Day Nursery
  • Beneden Church of England Primary School
  • Bennett Memorial Diocesan School
  • Bethersden Primary School
  • Birchwood Pupil Referral Unit
  • Bower Grove School
  • Burnt Oak Primary School
  • Canterbury Christchurch University
  • Cedar Children's Academy
  • Chattenden Primary School (Peninsula Gateway) Academy Trust
  • Chattenden Primary School
  • Cliftonville Primary Pre-School 
  • Cobham Hall
  • Christ Church Juniour School
  • Culverstone Green Primary Academy
  • Deanwood Primary School
  • Delce Academy (Castle Trust)
  • Dover Christchurch Academy
  • Dover Grammar School for Boys
  • Dover Grammar School for Girls
  • Eastry Church of England Primary School
  • Enterprise Learning Alliance
  • Fairlight Glen ISS Herne Bay
  • FAR Academy
  • Five Rivers Childcare Ltd
  • Fort Pitt Grammar School
  • Fortis Trust
  • Goodwin Academy
  • Goudhurst and Kilndown CEP
  • Greenacre
  • Grove Park Primary School
  • Hadlow College
  • Hadlow Rural Community School
  • Herne Bay High School
  • Higham Primary School
  • Highworth Grammar School
  • Hilltop Primary Academy
  • Hillview School for Girls
  • Hugh Christie School
  • Hundred of Hoo
  • Kent College Canterbury
  • Learning Opportunities Limited
  • Leigh Academies Trust
  • London House School of English
  • Mascalls Academy
  • Maidstone and Malling Alternative Provision
  • Maidstone Grammar School
  • Meadows School
  • Medway Anglican Schools Trust (MAST)
  • New Road Primary School
  • North Kent College
  • NUYU Academy
  • Oaks Primary Academy
  • Oasis Academy Isle of Sheppey
  • Oasis Academy Skinner Street
  • Ospringe CE Primary School
  • Peninsula Gateway Academy Trust
  • Rainham Mark Grammar School
  • Rivermead
  • Riverside Primary School and Nursery
  • Riverview Infant School
  • Riverview Junior School
  • Rochester Grammar
  • Sandwich Technology School
  • Sir Joseph Williamson Mathematical School
  • St Anselm's Catholic School
  • St Benedict's Catholic Primary School
  • St Edmund's Catholic School
  • St George's CE Foundation School
  • St Gregory's Catholic School
  • St Helens Church of England Primary School
  • St Joseph Williamson Mathematical School 
  • St Nicholas School
  • St Peter's CE (VC) Primary School
  • SupeJam Education in Music and Media
  • Temple Mill Primary School
  • Tenterden Schools Trust
  • The Beacon
  • The Charles Dickens School
  • The Hayesbrook School
  • The Holmesdale School
  • The Judd School
  • The Malling School
  • The Robert Napier School
  • The Rosewood School
  • The Rowans
  • The Skinners' Academy
  • The Thinking Schools Academy Trust
  • The Victory Academy
  • Thomas Aveling
  • Timu Academy Trust
  • TNB Skills Ltd
  • Tonbridge Grammar School
  • Tonbridge School
  • Tree Tops Primary Academy
  • Tunbridge Wells Girls' Grammar School
  • Tunbridge Wells Grammar School for Boys
  • Two Bridges School
  • University of Kent
  • University of the Creative Arts
  • Uplands Community College
  • Walderslade Girls School
  • Weald of Kent Grammar School
  • West Heath School
  • West Kent and Ashford College
  • Will Adams Centre
  • Wrotham Road Primary School