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Kent and Medway information Partnership:

We are a group of local authorities and other public bodies who have joined together in an information sharing arrangement. Sharing personal information is crucial to the successful delivery of local services. The Agreement we have all signed provides for openness and transparency in information sharing, as well as appropriate governance and support, which assists us to share personal information lawfully, safely and securely.

Why we share personal information:

One of the most important things that the Agreement does is set out the broad reasons why we share personal information. This means we will only share personal information for legitimate purposes. They are:

  • To provide direct health or social care to individuals, including mental healthcare;
  • To maximise individuals’ access to benefits;
  • To support individuals in, or into, employment;
  • To assist individuals with housing and enforce housing standards;
  • To support individuals who are homeless and help to prevent homelessness;
  • For reasons of environmental protection;
  • To help individuals who have been identified as at risk, or who may be so identified;
  • To address fuel poverty and water poverty;
  • To provide counselling services;
  • To safeguard vulnerable adults;
  • To support vulnerable families;
  • To safeguard children and young people;
  • To support or improve educational provision;
  • To detect, prevent or provide assistance in cases of domestic abuse;
  • To enforce professional standards;
  • To support the Prevent Strategy;
  • To aid with the detection or prevention of crime;
  • To support Liaison and Diversion Schemes;
  • For reasons related to the detection and prevention of terrorism;
  • To aid with the detection and prevention of non-criminal acts that are nevertheless unlawful;
  • To address anti-social behaviour;
  • To support release from custodial settings;
  • To improve the efficiency of service provision;
  • To improve operational efficiency;
  • For reasons of public safety and emergency planning;
  • To assist emergency responders;
  • For research purposes;
  • To calculate and levy tax and to investigate matters relating to tax;
  • To combat fraud;
  • For purposes of immigration control;
  • For purposes related to inquests or investigations by Coroners;
  • To facilitate reimbursement of costs or to apply charges for services;
  • To support or promote democratic engagement (ie: the range of activities inside and outside the election periods)

How we share information lawfully, safely and securely:

The Agreement reflects the updated protection of personal information in the General Data Protection Regulation and the UK Data Protection Act 2018. It enables us to share information only when:

  • we have proper reasons to share and use personal information (linked to the purposes above), and we share only the information relevant to and adequate for those purposes;
  • we tell individuals why and how we will share their information, including identifying for them (and for ourselves) the lawful basis for sharing the information;
  • we ensure that the personal information is factually accurate;
  • we store personal information for the minimum time necessary for the purposes for which the information was obtained;
  • we take practical steps to prevent loss of or damage to the personal information; and
  • we adopt good governance and record keeping procedures concerning our use of personal information

For further information on the Kent and Medway Information Sharing Agreement or to join the Kent and Medway Information Partnership, please contact Marie Kelly-Stone

Signatories to the K and MISA:

  Electoral Registration Officer Housing Associations NHS Organisations Other Public Bodies Local Authorities Other Organisations Academies/Nurseries/Schools/Universities
    Accent Housing Beneden Hospital Trust   Ashford Borough Council Addaction Kent Abbey Court School
    Anchor Hanover Group       Ashford Domestic Abuse Forum  
    Choices     Canterbury City Council Animal Protection Services All Faiths Children's Academy
  Dartford District Clarion Housing   Her Majesty Prison Elmley Dartford Borough Council Arc4

Beltinge Day Nursery

              Beneden Church of England Primary School
  Canterbury District     HMP Maidstone Dover District Council   Bennett Memorial Diocesan School
              Bethersden Primary School
        HMP/YOI Cookham Wood Folkestone and Hythe District Council   Birchwood Pupil Referral Unit
      Dartford and Gravesham NHS Trust Her Majesty Prison and Youth Offender Institute East Sutton Park Gravesham Borough Council Ashdown Medway Accommodation Trust Bower Grove School
             
Burnt Oak Primary School
          Kent County Council Ashford Street Pastors Cedar Children's Academy
          London Borough of Bexley Ashford Volunteer Centre
        Ashford Partnership Against Crime
         Home Office Immigration Enforcement Maidstone Borough Council  
             
        Kent and Medway Safeguarding Adults Board Medway Council Blue Light Project

Chattenden Primary School (Peninsula Gateway Academy Trust

      East Kent Hospitals University NHS Foundation Trust Kent Fire and Rescue Service Sevenoaks District Council  
    East Kent Housing Kent and Medway Clinical Commissioning Group  Kent Police Swale Borough Council Canterbury Christchurch University
       Kent and Medway NHS Social Care Partnership Trust   Thanet District Council Canterbury Cathedral Constabulary

Cliftonville Primary & Pre-School

           
Canterbury Diocesan Board of Finance
Cobham Hall 
          Tonbridge and Malling Borough Council Canterbury Connected CIC, trading as Canterbury Business Improvement District Culverstone Green Primary Academy
            Deanwood Primary School
          Tunbridge Wells Borough Council Carers First Delce Academy (Castle Trust)
              Dover Christchurch Academy
              Dover Grammar School for Boys
              Dover Grammar School for Girls
              Eastry Church of England Primary School
            Caring Hands in the Community Enterprise Learning Alliance
    Golding Homes Ltd Kent Community Health NHS Foundation Trust Kent Search and Rescue (Lowland)   Change Grow Live Fairlight Glen ISS Herne Bay
        National Probation Service Kent   Children and Families  
        National Society for Prevention of Cruelty to Children (NSPCC)   Citizens Advice in North and West Kent Fort Pitt Grammar School
        Office of the Police and Crime Commissioner for Kent     Fortis Trust
              Goodwin Academy
              Goudhurst and Kilndown CEP
            Citizens Advice Tunbridge Wells and District Greenacre
            Concept Training Grove Park Primary School 
            Consultants in Care Ltd  
            Cygnet Health Care Hadlow College
              Hadlow Rural Community School
              Higham Primary School
             
              Highworth Grammar School
              Hillview School for Girls
              Herne Bay High School
              Hilltop Primary Academy
              Hugh Christie School
              Hundred of Hoo
              Kent College Canterbury
              Learning Opportunities Limited
              Leigh Academies Trust
              Mascalls Academy
              Maidstone and Malling Alternative Provision
              Maidstone Grammar School
              Meadows School
              Medway Anglican Schools Trust (MAST)
              New Road Primary School
              North Kent College
              Oaks Primary Academy
              Oasis Academy Skinner Street
              Ospringe CE Primary School
      Maidstone and Tunbridge Wells NHS Trust       Rainham Mark Grammar School
              Rivermead
    Hyde Group Medway Community Healthcare     DAVSS
Riverside Primary School and Nursery
    L&Q Housing         Riverview Infant School
              Riverview Junior School
            Dover Outreach Centre Rochester Grammar
              Sandwich Technology School
              Sir Joseph Williamson Mathematical School
              St Anselm's Catholic School
    MHS Homes Medway NHS Foundation Trust     D-TAC
St Benedict's Catholic Primary School
              St Edmund's Catholic School
              St George's CE Foundation School
      North East London Foundation Trust (NELFT)       St Gregory's Catholic School
    Moat NHS Dartford Gravesham and Swanley CCG       St Helens Church of England Primary School
              St Peter's CE (VC) Primary School
              SupeJam Education in Music and Media
    Optivo NHS Swale CCG       Temple Mill Primary School
      West Kent Primary Care Trust       The Charles Dickens School
              The Hayesbrook School
              The Holmesdale School
              The Judd School
              The Malling School
              The Robert Napier School
              The Rowans
              The Skinners' Academy
              The Thinking Schools Academy Trust
              The Victory Academy
    Orbit       East Kent Rape Crisis Centre Thomas Aveling
              Timu Academy Trust
              Tonbridge Grammar School
              Tonbridge School
    Peabody         Tree Tops Primary Academy
              Tunbridge Wells Girls' Grammar School
              Tunbridge Wells Grammar School for Boys
              Two Bridges School
              University of Kent
            Family Matters Walderslade Girls School
              West Heath School
            Folkestone Rainbow Centre West Kent and Ashford College
    Sanctuary       Forward Trust Will Adams Centre
            Gillingham Street Angels  
    Town and Country Housing Group       G-Safe Weald of Kent Grammar School
    West Kent Housing Association       Global Generation Church ​ Wrotham Road Primary School
            Healthy Living Centre Dartford  
            Home-Start Ashford & District  
            House of Mercy Homeless Hostel  
            Housing and Care Trust  
            Inspire  
            Invicta Health CIC  
            Involve Kent  
            Kent Association for the Blind  
            Kent Autistic Trust  
            Kent Refuge Action Network (KRAN)  
            Kent Supported Housing Limited  
            Kent, Surrey and Sussex Rehabilitation Company  
            Look Ahead Support and Care  
            Maidstone Mediation Scheme   
            Medway Engagement Group and Network (MEGAN) CIC  
            Medway Night Shelter  
            Medway Street Angels
            Medway Voluntary Action  
            My Trust  
            NowMedical  
            Oasis Domestic Abuse Service  
           
One Big Family ​
 
            One Maidstone Business Improvement District  
            Open Road  
            Paramount Independent Property Services  
            Paramount Task Force  
            Pathways to Independence  
            Pie Factory Music  
            Places for People Homes  
            Porchlight  
            Port of Sheerness Ltd  
            Protection Against Stalking  
           
Restorative Solutions CIC
 
            Safer Medway Partnership  
           
Sateda ​
 
            Serveco  
            Sevenoaks and District Business Crime Prevention Partnership  
            Skills Training UK  
            Social and Community Care Ltd  
            South East Strategic Partnership for Migration  
            Specialised Housing and Care Ltd  
            St Giles Trust  
            St Stephens  Church Tonbridge  
            Strengthening Minds  
            Thanet Safe Ltd  
            The Bridge Trust